Trainer App: managing your training team

Managing a team of trainers can become surprisingly complicated.

One trainer is delivering a course in Birmingham. Another is in Leicester. Someone else has been booked for a course next week, but you’re not quite sure whether they’ve accepted it.

And then a client calls asking: “Who is delivering our training?”

You need to know the answer immediately.

For training companies with multiple trainers, keeping track of who is delivering what, where and when can quickly become an administrative headache.

That’s why CertSlate includes a dedicated Trainer App.

See where your trainers are

CertSlate gives you a centralised view of your training schedule, allowing you to see which trainers have been assigned to courses and where they are due to be delivering training.

And because CertSlate can sync with calendars including Outlook, Google and Apple Calendar, your trainers can keep their work schedule connected to the calendar they already use.

No more relying on separate spreadsheets.

No more trying to remember which trainer was allocated to which course.

No more scrolling through emails to find out what someone is doing next Tuesday.

Your training schedule is right there.

Keep your trainers organised

Your trainers don’t need to constantly contact the office to find out what they are delivering.

Through their own trainer portal, they can access the information they need about their upcoming training. They can see their schedule, access course information and manage attendance registers.

This means your trainers can arrive prepared, knowing exactly what course they are delivering and who they are delivering it to.

And because the information is stored within CertSlate, changes made to bookings and trainer assignments can be managed centrally.

Everything your trainer needs for the course

One of the biggest frustrations for trainers can be arriving at a course and realising they don’t have the materials they need.

Perhaps the presentation is sitting in someone’s email. The course video is saved on a laptop. The learner workbook is in a shared folder. And the register is somewhere else entirely.

CertSlate brings these things together.

Course materials can be attached to your courses, allowing trainers to access the resources they need from within the platform.

Whether that’s presentations, videos, documents or other course content, your trainers can access the materials they need without having to search through emails or different systems.

No more hunting for the course register

Registers are another part of training delivery that can create unnecessary administration.

Your trainer needs to know who is attending. They need to record attendance. And once the course is complete, that information needs to make its way back into your training records.

With CertSlate’s built-in course registration functionality, trainers can access the register for their course and record attendance directly through the platform.

Once the training has been completed, the attendance information can feed into the wider training management process, with certificates generated for registered learners following the required senior trainer sign-off.

That’s a lot simpler than collecting paper registers and then manually transferring the information back into your office system.

Give trainers the information they need, when they need it

A good trainer shouldn’t have to spend their time chasing administration.

Their job is to deliver great training.

CertSlate helps make that easier by putting the information they need in one place.

• Their schedule
• Their courses
• Their course materials
• Their registers
• Their client information

All accessible through their trainer portal.

Better visibility for managers

It’s not just about making life easier for trainers.

For the person managing the training business, having a centralised view of your trainers can make a huge difference.

You can see who has been allocated to courses and get a clearer picture of your team’s availability and commitments.

The calendar integration means you can also keep your existing calendar system connected, rather than forcing your team to completely change the way they manage their schedules.

This is particularly useful as your business grows. When you only have two or three trainers, you might be able to keep everything in your head. When you have ten, twenty or fifty trainers, you need a system.

Consistency across your training business

There is another important benefit to keeping course materials within CertSlate.

Consistency.

If several trainers deliver the same course, they should all have access to the same approved materials. That means you’re not relying on trainers to keep their own versions of presentations or documents. Instead, you can maintain the course content centrally.

So whether the course is being delivered by your most experienced trainer or someone who has only recently joined your team, they have access to the same resources.

That helps support consistency in the way your courses are delivered.

From booking to delivery

The Trainer App is another part of the wider CertSlate system.

A booking is made. A trainer is assigned. The trainer sees the course in their schedule. They access the course materials. They access the register. They deliver the training. Attendance is recorded. Certificates can then be generated as part of the wider process.

Everything is connected.

And that means less administration for your office team and less hassle for your trainers.

Let your trainers concentrate on training

Your trainers shouldn’t need to be administrators.

They shouldn’t have to spend their evenings searching through emails for the correct presentation. They shouldn’t have to call the office to find out where their next course is. And they shouldn’t have to carry around folders of paper registers.

Give them a system that does the administration for them.

CertSlate’s Trainer App gives your trainers the information they need, while giving you the visibility you need to manage your training team effectively.

Less chasing. Less paperwork. Less confusion.

More time spent doing what your business does best: delivering great training.

If you are looking for training provider software that manages the full picture, from trainer scheduling to certificate generation, CertSlate brings it all together.